January 2018 Meeting Notes

Tuesday January 23rd 2018

Members and public present: Judy Binter, Abby Rasmussen, Steph Peteresen, Jessie Wheeler, Katie
Wheeler, Megan Wilkerson, Riann, Hansen, Karla Beiker, Katie, Glade, and Carrie Waller.

Secretary notes were read and approved.

Rec Reno:
Carrie Waller of Carrie Waller Interior Paint and Design was present to help pick colors and
give a bid for painting the restrooms.
Bathroom and bar paint color: Revere Pewter
Bathroom partitions: Almond
Countertops: Journey
Carpet: River Rock
Cabinet: Birch Pearl
Fixtures and handles: Brushed Bronze
Carrie’s bid: supplies, paint, and labor $470
Katie Wheeler motioned to accept the bid and finalize colors. Karla 2nd the motion and all approved.

Megan will meet with Derek by mid February to learn how to run the website. Until then, she
will send him information to continue to update the website. The PayPal account is set up and will be on
the website shortly as well as the ability to pay membership fees.

Addition to board member responsibilities:
If any board member misses 3 consecutive meetings with
out just cause, the board can elect to fill that board seat with another candidate.
Megan motioned and Riann 2nd with all in favor.

Board and officer nominations:
Katie Wheeler motioned for Steph Petersen to join the board. Katie Glade 2nd with all in favor.
Riann nominated Judy for Treasure. Steph 2nd with all in favor.
Jessie nominated Abby as President. Katie Wheeler 2nd with all in favor.
Karla nominated Riann as Vice President. Judy 2nd with all in favor.
Riann nominated Megan as Secretary. Katie Wheeler 2nd with all in favor.

Membership Drive:
Push for membership sign up online, but will still accept checks.
Send letters to those past members we know may not be able to sign up online.
$10 individual, $15 family, $25 businesses (all separate).
Add a blurb on letter and website on how ECC has given back to Exira (This is where your money goes!)

Business Group:
On the website, have the logos for each business and feature a business a month
Carol Lea will be stepping back from Fall Festival
We need someone to take charge of: kiddy train, hayrack ride, gazeebo decorating, park vendors
Colleen Reisgaard may also be stepping back – will need someone to fill her shoes too
With the widening of F58, the group would like the sidewalks to connect to the bike trail

Trivia Night:
Just Trivia in February – no band
Rec Center or Fire Hall depending on renovation progress

4th of July Kick off:
Action Items: check out the Google doc and call possible donators. Put your name by confirmed
donators. Wayne will be auctioning
Tickets: Abby is creating these through an app
Quilt: one raffled off with tickets other live auctioned at event
Ad: Tuesday paper ½ page for $150. Promote on Facebook to check the ad out in the paper
Mel will do the cheesey potatoes
Hamburger will be donated
Asking Hy-Vee or Fareway for lower price on hamloaf
Dessert: cheesecake with assorted toppings
Ask Beth and Jane to prepare the meal – not serve
Decorations: 4 th of July themed
Timeline: 5:30-6:30 Happy Hour; 6:30-7:30 Dinner; 7:30-8 auction, theme, grand marshals, etc.; 8-9
Grand Marshal’s: Firemen – Exira and those communities that helped with the fire this summer
Theme: Home is Where Your Hero Is
Katie Glade motioned to approve Grand Marshall and Theme. Megan 2nd with all in favor.

Discuss at next meeting

4th of July:
Darla and her band would like to perform at the street dance
Still need entertainment for street dance and BBQ
No T-Bone at the Rodoe – looking for more snacky vendors

Treasure’s report read and approved.

Next Meeting Monday February 19th at the Rec Center 6:30p

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